Premium OS

Kennewick · Richland · Pasco

Back Office

Admin & compliance status

Licenses, insurance, and business documents in one place — nothing expires without warning.

L&I Contractor Registration

Active

Renews in 2027

General Liability

Current

Renews Aug 2026

Workers' Comp (L&I)

Current

Renews in 41 days

Vehicle Registrations

4 / 4

All current

Business documents

Formation, licensing, and insurance records

PDF
Articles of Organization — LLC
On file
PDF
L&I Specialty Contractor Registration
On file
PDF
Surety Bond ($15,000)
On file
PDF
WSDA Pesticide Applicator License
On file
PDF
Workers' Comp Certificate (L&I)
Renew soon

Renewal calendar

Next 90 days

Workers' Comp renewal
41 days
Vehicle #2 registration
68 days
Business license renewal
85 days

Note: this panel tracks and reminds — actual filing happens with L&I, WSDA, or your insurer directly.

Back Office

Financial management

Revenue, costs, and tax readiness — organized for a clear monthly close, not a scramble every April.

Revenue (MTD)

$24,800

+8.4% MoM

Gross Margin

$9,160

37% margin

Outstanding Invoices

$3,420

3 overdue

Sales Tax Collected (MTD)

$2,232

Owed to DOR

Invoices

Auto-generated from completed jobs, sales tax applied by job location

Client	Amount	Sales Tax	Status
A. Whitaker Canyon Lakes	$420	$37.80	Paid
M. Patel South Richland	$1,180	$106.20	Overdue
J. & L. Romero West Pasco	$210	$18.90	Sent

Tax readiness

Categorized for B&O and sales tax filing

Labor & payroll
$11,240
Materials (reseller permit)
$2,980
Fuel & vehicle
$1,420
Equipment maintenance
$770

Payroll & filing: this dashboard organizes your numbers. Actual payroll runs and tax filing should go through a licensed provider — see Employee Files and the Regulatory tab.

Back Office

Employee files

Roster, roles, and document status — organized here, payroll and tax withholding run through a compliant provider.

Team roster

6 active

Name	Role	Crew	Onboarding	I-9 / W-4	New Hire Reported
D. Ortiz	Crew Lead	Crew A	Complete	On file	Reported
K. Nguyen	Technician	Crew A	Complete	On file	Reported
S. Whitfield	Technician	Design/Build	Pending doc	Missing W-4	Due in 4 days

Payroll & tax filing

Recommended handoff for what this dashboard doesn't do

This tool tracks who's on the team and whether onboarding paperwork is complete. Wage calculation, tax withholding, W-2 issuance, and filing should run through a licensed payroll provider (for example Gusto or ADP). Workers' comp premiums are paid directly to Washington L&I — Washington is a monopolistic state-fund system, so private workers' comp insurance isn't an option here.

Back Office

Client accounts

Every client's service history, contract status, and billing — in one record instead of scattered texts and emails.

Active Clients

+3 this week

Avg. Contract Value

$210/mo

Weekly plans

Churn

1.9%

MoM

Renewals Due

Next 30 days

Client roster

Service plan, contract status, and last visit

Client	Plan	Contract	Last Visit
A. Whitaker Canyon Lakes	Weekly mow + fert	Signed	Jul 1
M. Patel South Richland	Design/build — complete	Signed	Jun 20
J. & L. Romero West Pasco	Biweekly maintenance	Renewal due	Jun 30

Back Office

Regulatory & compliance center

The rules that actually govern a Washington landscaping business — in plain language, with the real citation underneath each one.

Think of this like the rulebook for a sport you're already playing. You don't need to memorize the whole rulebook — you need to know the five or six calls that get teams disqualified. Each card below opens to show what the rule actually requires, a real-world comparison, and what happens if it's missed.

RCW 18.27

Contractor registration

Like a driver's license for doing landscaping work — you can't legally bid, advertise, or work without it.

What it means

Washington requires anyone performing landscape contracting work to register as a Specialty Contractor with the Department of Labor & Industries. This isn't optional or something you can skip while "just starting out" — operating unregistered is a criminal violation, not just a fine.

If you skip it

Advertising, bidding, or working unregistered is a criminal offense, and L&I actively investigates unregistered contractors. Registration also has to stay continuously active — if the bond or insurance lapses, the registration is automatically suspended.

Key numbers

$15,000Specialty bond

$200k / $50kLiability minimums

2 yearsRenewal cycle

$141.10Registration fee

RCW 18.27.020 — registration required; RCW 18.27.040 — bond; RCW 18.27.050 — insurance

RCW 17.21

Pesticide applicator license

Separate from your contractor registration — like needing a special endorsement on top of a regular driver's license to drive a truck.

What it means

Fertilization and weed control services — anything involving applying chemicals — require a separate Commercial Pesticide Applicator license from the Washington State Department of Agriculture (WSDA). Contractor registration alone doesn't cover this.

If you skip it

Civil penalties up to $7,500 per violation. This is enforced separately from your L&I registration, so being in good standing with L&I doesn't protect you here.

RCW 17.21 — Washington Pesticide Application Act, administered by WSDA

Title 51 RCW

Workers' compensation

Not like other states — in Washington, there's one insurer for everyone, run by the state itself. You can't shop around.

What it means

Washington runs a monopolistic state fund for workers' comp — coverage is purchased directly through L&I, not a private insurer. If you have even one employee, you need an active L&I industrial insurance account before they start work.

If you skip it

An uninsured workplace injury becomes a direct, uncapped liability to the business — there's no insurance company to absorb the claim, because there was never a policy.

Title 51 RCW — Industrial Insurance

WAC 458-20-226

Sales tax on landscaping services

The most common mistake new owners make: assuming "it's a service, so no sales tax." In Washington, landscaping is treated like selling a product.

What it means

Mowing, fertilizing, weed control, planting, and design/install work for homeowners or businesses is classified as a retail sale in Washington. That means charging retail sales tax on top of the job price, based on the tax rate where the job is performed — not where your office is.

The one exception worth knowing

Materials you buy specifically to install for a customer — mulch, fertilizer, sod, plants — can be purchased tax-free with a reseller permit, since the customer pays sales tax on them through the invoice instead.

If you skip it

Uncollected sales tax is still owed to the state — it comes out of your margin, not the customer's pocket, if you didn't charge it at the time of the job.

WAC 458-20-226 — Landscape and horticultural services; RCW 82.04.050(3)(d)

RCW 49.46.130

Overtime & minimum wage

Washington counts hours by the week, not the day — a 10-hour Tuesday isn't overtime by itself, but the 41st hour in a week always is.

What it means

Overtime is owed at 1.5x the regular rate for any hours worked past 40 in a single workweek. Crew leads and technicians almost never qualify as "exempt" — the salary bar for that exemption is far higher than most small landscaping payrolls.

Key numbers (2026)

$17.13/hrState minimum wage

$25.70/hrMinimum overtime rate

$80,168/yrExempt salary floor

RCW 49.46.130 — overtime; WAC 296-128 — implementing rules

RCW 26.23.040

New hire reporting

A short administrative step, easy to forget in the excitement of a new hire — but it has a hard clock attached.

What it means

Every new or rehired employee must be reported to the Washington State Support Registry within 20 days of their hire date — name, SSN, date of birth, and hire date. This applies regardless of hours worked or age.

If you skip it

Late or missed reporting carries civil penalties, and repeated failures can compound if treated as intentional.

RCW 26.23.040 — Employment reporting requirements

This section explains what the law requires in plain language so a new owner isn't caught off guard — it is educational, not legal or tax advice. Requirements, thresholds, and fees change; verify current details with L&I, WSDA, the WA Department of Revenue, or a licensed attorney or accountant before making compliance decisions.